Seeking Bookkeeper

We are looking for an independent contractor to fill our bookkeeping needs.

Duties 

  • Responsible for managing the company financial information including payables, receivables, bank statement reconciliation.  
  • Work with PortTIX Management and Owners to create, review and analyze financial statements.   
  • Participate in Quarterly Board meetings as necessary  
  • Work closely in annual budgeting process  
  • Assist with financial control improvements, processes, and systems updates  
  • Track Revenue advances to our Owners 
  • Create and Track PortTIX invoices in QB  

  

Weekly Tasks:  

  • Enter and print checks for approved invoices  
  • Enter and prepare deposits 
  • Review and enter payroll transaction (semi-monthly) 
  • Enter settlement journal entries as needed 
  • Notify management of accounting errors 

  

Monthly Tasks:  

  • Reconcile bank statements and general ledgers 
  • Reconcile Liabilities via QuickBooks vs Tessitura software data 
  • Manage bank account balances and fund transfers 
  • Flag uncashed checks for management 
  • Review financial statements with management and owners 
  • Create monthly board reports and cash flow statements 

  

Annual Tasks:  

  • Prepare for annual financial statement audit, using checklist provided by audit firm (mid/late-August) 
  • Enter adjusting entries and reversals as appropriate (August/September and after audit is complete) 
  • Archive financial records (Sept or after audit is complete) 
  • Prepare form 1099 for vendors as needed (Jan) 
  • Review payroll annual reports, including W-2 forms (Jan) 
  • Prepare information for completing Tax returns 

  

Skills Required:  

  • Attention to detail and accuracy 
  • Able to multi-task, prioritize, and meet deadlines 
  • Ability to communicate complex data clearly 
  • Excellent data entry skills 
  • Great interpersonal and communication skills 
  • Familiarity with a wide range of financial transactions including Accounts Payable and Accounts Receivable 
  • Knowledge and Experience with GAAP processes 
  • Experience with Accrual accounting 
  • Proficiency with QuickBooks Software 
  • Proficiency with Microsoft Excel Spreadsheets 
  • Experience working in entertainment industry or with non-profits is a plus 

  

Minimum Experience and Education:  

  • Associates Degree in Accounting 
  • years experience 

  

Hours:  

  • 8-10 hours a week  
  • Additional time during audit, tax preparation, and fiscal year end. 

  

How to submit your interest:   

  • Applicant must be an independent contractor
  • Please submit your hourly rate along with a cover letter and resume to employment@porttix.com